Instructions, disclaimer, and what's new
Disclaimer
These numbers are best estimates, please double check. This tool was developed independant of UW Health HR and may contain inaccuracies. Any issues, please contact dturner@uwhealth.org See raw code
Instructions
Enter numbers in the form at the top, click on days you want to take vacation. Hover your mouse over on the right to see a breakdown of hourse earned/spent. When you are done, there is a button at the bottom that will show you a list of days you selected.
Video Tutorial
https://youtu.be/iKZhYzdkFEw
Important! You need to have a beginning balance to support vacation taken during the pay period, but need to keep your ending balance below the max accrual limit (to avoid losing vacation hours). That is why both are now calculated.
Other tools
Rolling hour calculator
Plan for 2026
Vacation planner
Your entries are saved automatically in this browser for this year.
Check yes if you cancelled your Legal Holiday
(convert to vacation)
Current year: balance and history import
Important!
Make sure you are on the current pay period (found in the Employee Navigator in the top left of the TCS screen) when you look your vacation accrued. Take the Vacation Accrued Beginning Balance from MyTime (on the TCS screen) and enter it into the Vacation carried over section.
Then enter in any vacation remaining for the year. The ending balance for the last pay period of the year (or the beginning balance of the first pay period of the year) should be the vacation you will carry over from this year.
New feature! Import vacation from mytime.
To import your scheduled vacation from mytime, go to your TCS screen, make sure Pay Period Only is unselected, click somewhere in the Transaction list frame to gain focus, and select all the text in that frame by typing Command+A(Mac) or Control+A(PC) and copy it(Command+C(Mac) or Control+C(PC)). Then paste (command+V(Mac) or Control+V(PC) this text into the box below and click submit. This should populate the calendar with your scheduled vacation. Watch video tutorial https://youtu.be/mRUrFHMnX60
2026
Choose vacation days
Swipe sideways to see the full calendar and balances.
| Month | Sun | Mon | Tue | Wed | Thu | Fri | Sat | Beginning / ending balance |
|---|---|---|---|---|---|---|---|---|
| Oct | 18 | 19 | 20 | 21 | 22 | 23 | 24 | |
| Oct | 25 | 26 | 27 | 28 | 29 | 30 | 31 | |
| Nov | 01 | 02 | 03 | 04 | 05 | 06 | 07 | |
| Nov | 08 | 09 | 10 | 11 | 12 | 13 | 14 | |
| Nov | 15 | 16 | 17 | 18 | 19 | 20 | 21 | |
| Nov | 22 | 23 | 24 | 25 | 26 | 27 | 28 | |
| Nov/Dec | 29 | 30 | 01 | 02 | 03 | 04 | 05 | |
| Dec | 06 | 07 | 08 | 09 | 10 | 11 | 12 | |
| Dec | 13 | 14 | 15 | 16 | 17 | 18 | 19 | |
| Dec | 20 | 21 | 22 | 23 | 24 | 25 | 26 | |
| Dec/Jan | 27 | 28 | 29 | 30 | 31 | 01 | 02 | |
| Next Year's (2027) First Pay Period | ||||||||
| Jan | 03 | 04 | 05 | 06 | 07 | 08 | 09 | |
Vacation report
All amounts are in hours. Balance is the ending balance for each two-week pay period. Figures are estimates; verify with your official records.
| Two-week pay period | Vacation taken | Vacation earned | Holiday converted | Balance |
|---|
Calculations retain full precision; all hour amounts are displayed to two decimal places. * Balance exceeds the maximum accrual allowed.